During the summer months, many companies see an increase in temporary employees, such as seasonal workers or vacation workers. These temporary workers often need access to certain software to do their jobs. But what about your organization’s licensing position? Are there enough licenses available, and how do you prevent temporary access from leading to overlicensing or non-compliance?
Why temporary workers can pose a risk to your license management
Software licenses are often based on the number of users or devices. When temporary employees use software without this being explicitly taken into account in the licensing policy, this can skew the total license position. This can lead to:
- Over-compliance: You pay for more licenses than necessary, because temporary users are not included in the planning.
- Non-compliance: When temporary workers use software without the proper license, your organization risks fines or legal action.
How do you avoid licensing issues due to temporary access?
- Take inventory of your licensing policy
Make sure you have a clear picture of what licenses you have and how they are assigned. Look specifically at user groups that may need temporary access. - Distinguish between permanent and temporary users
Implement licensing agreements or software solutions that allow temporary licenses to be assigned. This prevents temporary employees from being permanently counted in your license counts. - Use flexible licensing models
Some software vendors offer flexible licensing models, such as pay-per-use or temporary licenses. This can save money and provide better control. - Monitor software usage continuously
Using license management and monitoring tools, you can gain real-time insight into who is using the software and for how long. This allows you to intervene quickly when temporary users fall outside the agreed limits.
Why temporary staff require extra attention in license management
Temporary employees are an indispensable link in many organizations, especially during busy seasons. However, their presence requires extra attention for software licenses. By proactively planning and using flexible license models, you prevent your license position from becoming skewed, you prevent unnecessary costs and you protect your organization against non-compliance.
Make sure your organization is ready for the summer rush
Do you want to make sure that your organization is ready for the summer rush without the risk of license issues? Request a license check and customized advice. This way you prevent surprises and keep control of your software use.
Contact us today to optimize your licensing position and avoid unexpected costs.