Are you confident that your Microsoft 365 licensing is as cost-effective as it could be? Or are you unsure about which features your users are actually using, leading to potential overspending?
Imagine pinpointing areas where you could trim your Office 365 or Microsoft 365 subscriptions by 12% to 35%. How would that impact your IT budget?
Based on our analysis of hundreds of M365/O365 environments, many companies overspend significantly—often between 12% and 35%.
Here are the key areas where overspending commonly occurs:
- Paying for blocked users: When employees leave your company, their Office 365 data remains inaccessible (blocked), yet these users still consume subscriptions. Reclaiming these licenses can save organizations between 3% to 6%.
- Office 365 service accounts: Non-human accounts (like Service Accounts) require subscriptions for technical reasons. Our analysis often finds between 2% to 5% of these licenses are oversubscribed.
- Users with multiple subscriptions: Onboarding imperfections can lead to employees being tied to multiple subscriptions, wasting between 1% to 2% of subscriptions.
- Group mailboxes with subscriptions: Group mailboxes typically don’t require paid licenses unless they exceed 50GB. Assigning unnecessary E1 or E3 licenses can cost organizations between 1% to 4%.
- Users with incorrect subscription types: Many organizations default to higher-tier subscriptions like E1, E3, or E5 for all users, despite most using less than 40% of included features. This mismatch leads to substantial overspending.
By right-sizing your subscriptions, you could save between 5% to 20% of your Office 365 or Microsoft 365 costs.
Imagine reclaiming €90,000 to €262,500 annually from a €750,000 Office 365 budget. Ready to regain control of your Microsoft spend? Contact BeSharp Experts today to schedule a consultation with one of our specialists and start optimizing your Microsoft 365 expenses.
Give your Microsoft 365 licensing a health check. Book a meeting with BeSharp Experts today and discover how much you could save.