Are you confident that your Microsoft 365 licenses are as cost-effective as possible? Or are you unsure about which features your users are actually using, potentially leading to overspending?
Imagine if you could identify areas where you could reduce your Office 365 or Microsoft 365 subscriptions by 12% to 35%. How would that impact your IT budget?
Based on our analysis of hundreds of M365/O365 environments, many companies are significantly overspending—often between 12% and 35%.
Here are the main areas where overspending often occurs:
- Pay for blocked users: When employees leave your company, their Office 365 data remains inaccessible (locked), but these users still continue to use subscriptions. Reclaiming these licenses can save organizations between 3% and 6%.
- Office 365 service accounts: Non-human accounts (such as Service Accounts) require subscriptions for technical reasons. Our analysis often finds that between 2% and 5% of these licenses are over-purchased.
- Users with multiple subscriptions: Onboarding inefficiencies can result in employees being tied to multiple subscriptions, wasting between 1% and 2% of subscriptions.
- Group mailboxes with subscriptions: Group mailboxes typically do not require paid licenses unless they exceed 50 GB. Assigning unnecessary E1 or E3 licenses can cost organizations between 1% and 4%.
- Users with incorrect subscription types: Many organizations default to higher plans such as E1, E3 or E5 for all users, while most use less than 40% of the included features. This mismatch leads to significant overspending.
By adjusting your subscriptions appropriately, you can save between 5% and 20% of your Office 365 or Microsoft 365 costs.
Imagine being able to recover between €90.000 and €262.500 annually from a €365 Office 750.000 budget. Ready to take back control of your Microsoft spending? Contact BeSharp Experts today to schedule a consultation with one of our specialists and optimize your Microsoft 365 costs.
Give your Microsoft 365 licenses a health check. Schedule an appointment with BeSharp Experts today and discover how much you can save.