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Software negotiations

At BeSharp Experts we believe that knowledge is the key to success. In our Knowledge Center you will find a wide range of articles, practical tips and in-depth analyses.

The negotiation often begins 12 months before the first offer.

We observe that organizations that start 12 months before the renewal have significantly more room to explore alternatives, involve internal stakeholders, and build a strong negotiating position. Even when a renewal is closer, good results are often still possible, but as the remaining term shortens, strategic leeway gradually diminishes. […]
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Microsoft 365 E7 Negotiations: Strategy for CIOs

Microsoft 365 E7 negotiations are fundamentally different. Microsoft 365 E7 is the biggest change in Microsoft enterprise licensing since the introduction of Microsoft 365 itself. While previous negotiations revolved around users, productivity, and security, E7 introduces a new challenge: how do you manage and control a digital work environment where employees, AI assistants, and AI agents operate side by side? […]
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Why timing is crucial for Microsoft renewals

A Microsoft renewal is often treated as a contract extension, while in reality it is a strategic commercial renegotiation. Many enterprise organizations still approach Microsoft renewals primarily from the perspective of procurement or license management. Microsoft views this fundamentally differently. For Microsoft, renewals represent strategic moments to increase cloud consumption, accelerate AI adoption, limit contractual flexibility, and future revenue growth […]
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Microsoft contract negotiations in 2026: how to maintain control over costs and contract terms

Anyone renewing or entering into a Microsoft contract in 2026 without thorough preparation will be paying too much. This is not a warning for the distant future; it is the reality of today. At the same time, Microsoft is changing its contract models, eliminating volume discounts for large customers, and increasing rates for a large part of its licensing portfolio by five […] as of July 1, 2026.
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